Executive Assistant

THE ROLE:

Versa Studios is seeking an exceptional Executive Assistant to support the Co-Founder and Executive Director within a fast-paced, creative environment.

This role requires someone with strong judgement, discretion and a natural sense of professionalism with the ability to operate seamlessly behind the scenes whilst representing the business with confidence. You will be as comfortable hosting clients and creating a welcoming, considered environment as you are managing complex schedules and competing priorities.

Beyond the day-to-day support, you will act as a central point of coordination across our studios, bringing together teams in different locations, fostering alignment and ensuring communication flows effortlessly across the business.

We’re looking for someone proactive and self-driven, who remains focused under pressure and is keen to develop alongside the business. In return, you’ll gain meaningful exposure within a dynamic, creative business, with genuine opportunities for development.

RESPONSIBILITIES:

Full diary management, balancing competing priorities with judgement and discretion

Seamless coordination across multiple time zones and studio locations

Anticipating needs and proactively planning key meetings, engagements, and priorities

Acting as a trusted gatekeeper and right-hand to the Executive Director

Enabling collaboration across teams and locations, ensuring alignment and continuity across projects

Welcoming and hosting clients, creating a seamless and engaging experience

Overseeing the smooth day-to-day running of the office environment

Preparing for meetings to a high standard (agendas, materials, notes and follow-ups)

Tracking actions and ensuring consistent follow-through across stakeholders

Supporting the planning and delivery of client sessions, team gatherings and industry events

Managing key inboxes with accuracy, judgement and attention to tone

Occasional travel between studio locations (London, Manchester, Leeds)

DESIRED SKILLS:

Experience within a creative, media or similarly fast-paced, client-facing environment

Impeccable organisational skills and attention to detail

A calm, composed communicator with strong interpersonal awareness

A proactive, solutions focused mindset with a genuine desire to learn

High level of professionalism, discretion and emotional intelligence

Strong working knowledge of Microsoft Office, with curiosity for new tools and technologies