Executive Assistant - Apple TV

Description

We are looking for a proactive, highly organised and adaptable professional who thrives in a fast-paced, high-stakes environment. You will provide exceptional executive support while helping to drive the smooth day-to-day operations of a dynamic, international based team. If you are a self-starter with outstanding interpersonal skills, a passion for content and entertainment, we'd love to hear from you.

Responsibilities

• Anticipate needs and provide high-level, tailored administrative support to senior executive/s and provide comprehensive EA cover in the absence of the EA to Creative Director of International.
• Complex diary management: Arranging video conference calls, internal and external meetings across multiple timezones. With the flexibility to accommodate changes at short notice.
• Coordinate complex international and UK travel itineraries -including, flights, accommodation, visa documentation and related expense management.
• Maintain internal systems and process to improve the team’s workflow and ensure we are responding promptly and appropriately.
• Help plan and execute internal and external events from team sessions to larger-scale content or partner events.
• Meeting and greeting high profile guests and acting as the point person, ensuring they receive the apple experience.
• Maintain great relations with the US team, at times anticipating lags in communications due to the time zones and “seeing round corners.”
• Initiate purchase orders and complete expense reports in accordance with policy.
• Collaborate daily with executives, internal and external stakeholders and other Executive Assistants across the company both locally and internationally.

Minimum Qualifications

• Proven experience supporting multiple C-suite executives. Ideally with 4-5 years experience in a executive support role within the Media, Entertainment or Creative industries.
• Outstanding calendar management skills with a keen eye for detail.
• Used to working in fast paced environments with tight deadlines and last-minute changes. Comfortable working with ambiguity.
• Able to create professional Keynote presentations and adept at making changes to existing ones.
• Interest and experience identifying and implementing processes and procedures to improve work efficiency and productivity.
• Ability to Identify work to alleviate the load without needing to be asked.
• Able to act as a gatekeeper while retaining goodwill.
• Confidentiality, discretion, trust and judgement.
• Exceptional interpersonal, verbal and written communication skills.

Preferred Qualifications

• A “can do” flexible attitude.
• Television background desired.
• Proficiency with Mac, iPhone, and Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Box, Slack and other collaboration tools is highly desirable.
• Fluent English is required. Additional languages are beneficial.
• Finally, you have to care about what we do. Because we really do.