Drama Coordinator, Quay Street Productions

The role

To provide support to the executive assistant, head of production and post production executive in all preproduction matters, and to cater for a variety of needs in a fast-paced environment.

Role Responsibilities:

• Efficiently arrange, coordinate and manage constantly changing diary commitments of the production/development department at QSP, dealing with meeting requests / setting  up meetings, providing full secretarial and administrative support.
• To support the team with travel arrangements in house and  for productions in Pre-Prep.
• To assist with crew availability checks for productions in pre production across multiple projects.
• To assist with raising purchase orders, dealing with  expenses, liaising with finance departments where appropriate.
• Assist with onboarding of new team members at Quay  Street as an ever-growing team.
• To ensure standard guidelines and policies issued to  productions are kept updated.
• To facilitate production, startup – setting up google drives and ITV email addresses and zoom meetings.
• To provide additional duties which are reasonable and appropriate to the post team.
• Liaising with external agencies, this could involve working with casting agencies, talent agents, and other external partners.
• Assist with script distribution, tracking revisions, and ensuring everyone has the most up-to-date version.
• Manage and update databases related to crew, vendors, locations, or other relevant information.
• Assist with ensuring productions adhere to health and safety regulations.
• Help coordinate training sessions for team members on new software, equipment, or procedures.
• Responsible for managing the schedules and communications of CD and the Quay Street team
• Conduct research on various topics relevant to productions.

Skills you’ll need (minimum criteria)...

• Proven experience (At least 6 Months) in a fast-paced Coordinator role, preferably within HETV Drama.
• Demonstrable proficiency in diary management, scheduling.
• Experience with travel arrangements and logistics.
• Familiarity with standard office software, including word processing, spreadsheets, and email.
• Ability to communicate effectively, both verbally and in writing, with a diverse range of individuals.
• Experience with crew availability checks and resource management.
• Familiarity with purchase order systems, expense processing, and liaison with finance departments.
• Experience onboarding new team members and ensuring adherence to company policies and guidelines.
• Experience liaising with external agencies, such as casting agencies and talent agents.
• Experience handling sensitive information with professionalism and confidentiality

Other things we’re looking for (key criteria)...

• Experience supporting a production or development team in film, television, theatre, or a related field.
• Knowledge of production processes, including pre-production, production, and post-production.
• Proficiency in Software and Technology.
• Strong organisational skills and attention to detail.
• Communication skills.
• A proactive and solution-oriented approach to problem-solving.
• Ability to work independently and as part of a team.
• Understanding the specific demands of scripted drama.