Executive Assistant

About Prospect

Prospect is the trade union of choice for professional, technical and managerial staff in a range of occupations across the public and private sectors – our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between, currently our membership stands at 150,000.

For each of these members we provide advice, support, representation, a voice in both national and devolved government and in industry policy. We employ around 250 staff, many in our London headquarters, but also in our offices in the English regions, Wales, Northern Ireland and Scotland. Our shared standards of respect, working together, service excellence, accountability and integrity define the way we interact with our members, with our reps, and with each other.

Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.

Prospect is seeking to recruit an Executive Assistant to support the negotiations team covering our Bectu Sector membership in Scotland. This is a permanent position with a 21-hour working week, to allow for flexibility. You will need to have a positive attitude, excellent attention to detail and good organisational skills to ensure the highest level of service is provided to Prospect Members and to the team around you.

The Glasgow office supports Staff and Freelance members working across Scotland and the Northeast of England within the Bectu sector of Prospect.  Our members work in Theatre and the Arts, Live Events, Film Production and in TV and rely on the Glasgow office to provide them with support and advice on a wide range of collective and Individual issues.

Specifically, the applicants should have:

• Excellent customer service skills
• Excellent verbal & written communication skills
• Strong team working skills
• Comprehensive administration skills with excellent attention to detail.
• Good organisational skills and the ability to prioritise workloads and meet deadlines
• Diary management and travel arrangements
• Experience dealing with expenses
• Strong IT skills, including use of MS Teams, Zoom with the ability to pick up new digital platforms quickly
• Ability to solve problems in a professional manner
• Influencing skills
• Ability to follow processes and systems
• Understanding of GDPR and maintaining confidentiality

Employee benefits include:

• Annual incremental salary steps until the maximum is reached.
• 25 days annual leave per year pro-rated if less than 5 days a week are worked.
• Office closure over the Christmas period.
• Contributory defined benefit pension scheme with high employer contribution rate.
• Employee Assistance Programme which offers telephone counselling and a website with many useful toolkits.
• Eye care voucher scheme and cycle to work scheme.
• Access to training to support career development
• Access to Prospect member services benefits including shopping, travel, health and insurance discounts.