Production Guild UK Business Development Coordinator

Role Requirements: A proactive and highly organisedCoordinatorto provide detailed administration, organisational support, proactive outreach and relationship maintenance to aid the organisation to secure and track partners and sponsors. 

Responsible to:                        Business Development Manager                          

This role will require some occasional weekend and evening work to support for which time back in lieu will be given. 

Based at:                                     Remote working at home and at available hot desks 

Normal Hours:                          37.5-hour week (includes some weekend work)

Salary:                                        £28,000 to £30,000 full time per annum depending on   experience           

Key Responsibilities

Business Development & Sponsorship

• Provide administration support to onboard, contract and monitor engagement with production related businesses in relation to partnership and sponsorship agreements. 
• Help prepare partner and sponsorship proposals, presentations, and reports.
• Ensure income targets are up to date and work with the Finance team to ensure invoices are sent out and received in a timely manner and provide regular reports. 
• Responsible as instructed by the Business Development Manager for the issuing of partnership and event related contracts for agreements and ensuring signed agreements are returned and filed. 
• Work closely with the Business Development Manager, Finance and Operations Controller and Finance & Company Facilitation Executive to monitor debtors reports and monitor fees monthly.
• Maintain relationships with existing sponsors and partners, ensuring deliverables are met and flag any issues to the Business Development Manager.                        
• Regularly track partner and sponsorship income targets, agreements, and reporting requirements.
• Maintain accurate records on the PG CRM database of sponsors and funding partners – tracking engagement, contracts, payment schedules and deliverables and ensure on track.
• Assist with monitoring, reporting and evaluation of on-going business development.
• Act as a point of contact for sponsors and partner business enquiries. 
• Assist the Business Development Manager in the curation and outreach of leads for potential business partnership or sponsorship.

General Company Administration Support

• Support and attend networking events, partner meetings, and outreach activities as required. 
• Working alongside the Finance and Company Facilitation Executive and the Memberships and CRM Coordinator to research industry related jobs and support the tracking and promotion of members and partners in relation to involvement in productions being released as requested by the Marcoms and Events team. 
• Maintain records, contracts, and documentation in line with organisational policies.
• Work with the marketing and communications team to activity promote partners.
• On a rotational basis alongside the wider coordinator team, be a first point of call for general company enquiries. Answer general company phone line and central email inbox. Provide a response to any queries if able to do so or forward to the correct member of the team.
• The role will be expected to perform different tasks as necessitated to meet overall business objectives of the organisation.

Person Specification

• Highly organised individual who excels in administrative, communication and interpersonal skills, including a confident and engaging phone manner.
• A proactive self-starter who excels in delivering to a high standard. 
• Excellent writing and budget management skills. 
• Ability to manage multiple tasks and deadlines with a proactive approach.
• Confidence working with a range of stakeholders. 
• Interest in or knowledge of the film and television production sector.
• Proficiency in common office and database/ CRM and budgeting software.
• Comfortable working independently and remotely - as part of a small team.
• Ability to show initiative and anticipate upcoming needs of department and/or company

To apply, please send your cv and cover letter and in the subject box please state "Your name - Business Development Coordinator application"

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