Responsible to: Apprenticeship Manager
Purpose of the role:
To act as the Apprenticeship Coordinator, facilitating the smooth and efficient running of the NFTS apprenticeships.
Core duties and responsibilities include but are not limited to:
• Working closely with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors providing comprehensive administrative support
• Managing and updating the apprenticeships google calendar, sharing curriculum event information with apprentices, and providing organisational support
• Work closely with the Apprenticeship Manager and Lead Apprenticeship Coordinator and Finance to maintain budgetary control, ensuring the department keeps within its financial limits.
• Booking of facilities and equipment.
• Booking of tutors, crew, cast, or other external staff, and preparing all relevant contract and payment paperwork.
• Supporting the recruitment, onboarding and progression of apprentices and ensuring all data is accurate and up to date
• Where required, and in discussion with the Apprenticeship Manager, Lead Apprenticeship Coordinator and tutors, creating risk assessments for workshops and attending any health and safety training sessions required.
• Monitoring attendance, Off-the-Job (OTJ) records and progress and flagging concerns to the Apprenticeship Manager and Lead Apprenticeship Coordinator
• Working within a team environment in the Apprenticeship Office, to be aware of all other areas of the curriculum to enable the effective flow of information.
• Maintaining accurate documentation, records and archive of all apprenticeship activities whilst on programme and during End Point Assessment.
• Assessing priorities and managing a heavy workload to ensure all deadlines are met.
• Managing re-organisation of apprenticeship events when changes are necessary.
• Help prepare for internal quality assurance, external audits, funding audits and Ofsted inspections
• Undertaking any other duties as may be reasonably required in the position.
Person specification
• Previous experience in apprenticeship administration, Aptem (or other e-portfolio systems) or apprenticeship funding requirements.
• Excellent planning and organising skills, including the ability to order priorities and meet tight deadlines.
• Attention to detail.
• A practical hands-on approach to tasks.
• Strong IT skills.
• Ability to work within a small team.
• Ability to communicate clearly and confidently orally and in writing with a wide range of internal and external contacts.
• Strong interpersonal and relationship building skills with students and other stakeholders.
• An ability to contribute to an evolving curriculum.
• Ability to be flexible with working hours where required.
